SAP MM Training 2-Org Structure- Business Area, Consolidated Busi . Area, Financial Area and their Assignment

Steps to define Business Area

This is a organization unit with in SAP which is used for internal accounting purpose.This is outdated at the moment , Still come clients using them . Now many people are using profit center & cost centers

Navigate to IMG → Enterprise Structure -->Definition → Define business Area

Select “Standard business area’ and copy it

Update Business Area details as shown below and click enter

and then save changes by entering transport number

We have successfully created business area, after this lets define functional area.

Steps to define Consolidated Business Area

Using this function , we can consolidate two / three business areas into one .

Basically this is meant for reporting purpose.

Navigate to IMG → Enterprise Structure -->Definition → Maintain Consolidated Business Area

Select 1000 and copy as

update you consolidated business area details and click Enter

Steps to define Functional Area

Again this is optional one , But still we can define it for our practice.

Navigate to IMG → Enterprise Structure -->Definition → Functional Area

Select ‘0001’ and copy it

update your Functional Area details  and save details

We have now completed definition part of financial accounting . I would like to go to assignments section and want to setup the links between org elements which I have created so far .

Navigate to IMG → Enterprise Structure -->Assignments

Assign company code to company

Navigate to IMG → Enterprise Structure -->Assignments→ Assign company code to company

Select your company code and enter Company details and save

Navigate to IMG → Enterprise Structure -->Assignments→ Assign company code to Credit control Area

Navigate to IMG → Enterprise Structure -->Assignments→ Assignment of business area to consolidated business area

Navigate to IMG → Enterprise Structure -->Assignments→ Assignment of Company code to FM area

Error “Enter numeric values only” while creating Company code in SAP

Steps to resolve error “Enter numeric values only”

This is a bug in enterprise version of SAP.There is a SAP Note . There is one table called TNIW5, We need to adjust the entries .

Basically it should be “012’ instead of 12 .

We need to go to table and adjust the entries .

Navigate to transaction SE16 and select table TNIW5

delete the selected entry

SAP MM Training 2- Setting up of organization structure in SAP

Setting up of Client & Company Code

Am taking TATA group for setting up my organization structure in this trainings . As you all know that Tata group have more than 180 + companies like TCS, Tata tea, TISCO .exc.

TISCO has got plants in Jamshedpur  and Billai for our practice , we will be defining 2 plants as if they were located in USA.

I will be using 1000 chart of account in training , as we need to create all GL accounts if we want our own chart of accounts .

In real implementation Organization structure will be delivered in workshops.People involved in this is Client team , Consulting team & Hierarchy Expert .For small companies this will be completed in couple of weeks . For bigger organization , This activity sometimes take 2-3 months of effort .

Client team explains

• about their business
• what they do
• How they do

Consultant will take this input and arive at enterprise org structuire.As a consultant you would be providing options to business and explain their impliacations of each .

We would be defining below areas as part of SAP Hierarchy

• Financial Dept
• Material Management Dept
• Sales & Distribution

Assuming that we have finished all brain storming sessions and come up with the below org structure :

We will define independent organization elements and then assign them .

As you all know finance be the critical for every organization , we would be defining elements of this Department first.

Finance consultant will define all these elements . Though we deal with MM in this training, for some time we will play FI consultant role .

How to define Client:

When ever am creating a new entry I always go with copy control option , so that we won't  face issue while working . Its not like we should not create new , we will end up by entering lot of information .

Click Copy As

Tata Group Company(represented as Client in hierarchy figure) gets  created .

Select Transport number

You can see data save message in bottom right

We have created Company ,let see how to create credit control area

Steps to create Credit Control Area

Select IMG→ Enterprise structure -->Definition → Define credit Control Area

Select standard CCA and click copy as

Enter the following details

Click Enter

Select Transport number and save these changes

You can see data save message in bottom right

We have created Company ,let see how to create credit control area

Steps to create a Company Code

Select IMG→ Enterprise structure -->Definition → Edit , Copy,Delete,Check Company Code

We can create our own company code data by entering all data using “Edit company Code data” , But I always recommend you to use copy function to avoid integration issues .

Click on ‘ Copy,delete,check company code”

This will take few minutes , as company code data stores in various tables .In general all these information will be stored in T001 , T002,3,4.. etc

You will get the below message’s

As I dont want to create all GL account for training purpose , Click “yes”.But in real time the FI consultant will say NO

As I want to create US company and want to change  currency to USD . CLick “Yes”

Ignore the profit center accounting stuff

We will get a message states that some of the number range information gets copied and some not .

Click “No” as I want to create our own number ranges.These number ranges are non transportable,hence these are called soft configuration’s.There are other ways of transporting number ranges if client really want .

You will get message that all tables has been copied

Click Back and go with Edit Company Code data

Update Company name , city,Country,currency & language and save